NESTA Bylaws

BYLAWS OF THE NATIONAL EARTH SCIENCE TEACHERS ASSOCIATION

Article I (Officers)

Section 1: Only those who are members in good standing shall be eligible for elected or appointed office.

Section 2: The President shall appoint a member of NESTA to fill the vacancy of an elected or appointed office. These appointments will terminate at the end of the regular term of office for that position. These appointments are subject to approval by the Executive Committee.

Article II (Duties)

Section 1: The President shall preside at all meetings of the Executive Committee, Board of Directors, and at all business sessions of a planned conference. Upon taking office, the President shall appoint Committee Chairpersons, Committee Members, Editors, State Contacts, Coordinators and Advisors. The President, under the direction of the Executive Committee shall have charge of the affairs of NESTA.

Section 2: The President-Elect shall preside at all meetings in the absence of the President. The President-Elect shall carry on the regular duties of the President in any instances where the President is incapacitated or unavailable to perform their duties.

Section 3:The Secretary shall keep an official record of the proceedings of NESTA, and send communications as directed by the President and Executive Director.

Section 4: The Treasurer shall have charge of all NESTA monies and shall submit to the Executive Committee an annual report.

Section 5: The Executive Director shall provide advice to the Board of Directors regarding ways and means by which NESTA may more completely reach its goals. The Executive Director shall undertake special projects, including grant writing, approved by the Board of Directors, developing them until they are completed or until an organization is created within NESTA to carry them on. The Executive Director shall assist in the communication with individuals and organizations making inquiries about NESTA policies and practices, and report such communications to the President. The Executive Director shall assist other officers when appropriate upon request. With the assistance of the Board, the Executive Director shall prepare an annual Board book (in printed or digital format) with meeting agendas and the most recent version of the procedures manual.

Section 6: The Executive Committee shall have power to act for the Board of Directors and shall ratify all appointments.

Section 7: The Board of Directors shall set policy, approve budgets, , plan the overall program for the year, make recommendations regarding proposed amendments to the Bylaws, and devise and carry out measures for the growth and welfare of the organization. They shall establish annual dues and authorize additional publications and productions.

Section 8: Appointed Directors shall number no more than a figure that is equal to one half the number of Regional Directors, plus 2.

Section 9: One or more State Contact Persons shall be appointed from each state. Their duties shall be to support and increase membership in the organization, to report on Earth Science activities in the area they represent. State Contact Persons are encouraged to attend the NESTA General Membership Meeting and may designate an alternate if unable to attend.

Section 10: Coordinators shall be appointed by the President to assist in the affairs of NESTA, and shall report to the Board of Directors.

Section 11: Advisors shall be appointed at the discretion of the President to advise and assist in the affairs of NESTA, and shall report to the President.

Article III (Committees)

Section 1: The President shall appoint the members of Standing Committees. The President shall establish other committees as needed, and appoint the members required to populate them.

Article IV (Nominations and Elections)

Section 1: The Nominations and Elections Committee shall be appointed by the President to prepare and present a slate of nominees to the membership by mail and/or electronic means prior to the date when officers are to be elected. Any member in good standing may submit nominations to the committee. The Committee shall also conduct the election in accordance with established guidelines.

Section 2: The election of officers shall be by mail ballot and/or electronically by voting on a secure.

Section 3: Balloting for regional directors shall be limited to the membership in the designated region.

Section 4: The election of officers shall be held prior to the annual NSTA National Conference on Science Education. Installation of elected and appointed officers shall be at the close of the NESTA Board Meeting held during the annual NSTA National Conference on Science Education. The official term of office for newly installed officers shall be two years, with the exception of the Board Member Representative to the Executive Committee which shall be one year, with all terms beginning on May 1st. The Board is authorized to temporarily set the term of office for a newly created Board position to one or three years to achieve balance in the election cycle.

Section 5: Appointed Directors will be selected from those Appointed Officers (Article IV, Section 3 of the Constitution) applying for the office by a vote of the Executive Committee.

Section 6: The period allotted for voting shall be not less than 15 days.

Section 7: Re-election to any office shall not be limited in any way.

Section 8: The President shall become immediate Past President of NESTA upon completion of his/her term of office.

Article V (Meetings)

Section 1: One Board of Directors Meeting and one General Membership Meeting shall be held annually at NSTA National Conference on Science Education.

Section 2: Additional meetings may be called as needed by the Executive Committee.

Section 3: Except for meetings mentioned in Section 1 above, other meetings of the Executive Committee, Board of Directors, and committees may be conducted electronically as long as all participants can be heard by all other participants.

Article VI (Dues and Publications)

Section 1: Membership dues shall be established annually by the Board of Directors. Changes in the membership dues shall be effective on May 1st. Annual membership shall expire 12 months from the date of joining.

Section 2: The Earth Scientist shall be the official journal of NESTA, and shall be made available to all members in good standing in a timely manner by mail or electronic delivery.

Section 3: The Editor of the journal shall be appointed by the President, shall bear responsibility for publication of The Earth Scientist, and shall be a member the Publications Committee.

Section 4: The Board of Directors may authorize additional publications and productions.

Article VII (Amendments)

Section 1: Proposed amendments to the Bylaws shall be presented to the Board of Directors by any NESTA member in good standing. Proposed amendments to the Bylaws, if approved by a majority vote of the Board of Directors, shall be submitted to the membership by mail and/or electronic means for ratification.

Section 2: These Bylaws may be amended by a two-thirds vote of those members responding to the mail or electronic ballot, providing a copy of the proposed amendment(s) shall be available to every member before it is to be voted upon.

Section 3: The Bylaws may be amended at any planned General Membership Meeting by a two-thirds vote of the membership present, provided a copy of the proposed amendments have been made available to all members 5 days prior to the planned meeting.

Article VIII (Parliamentary Authority)

Section 1: In all questions of parliamentary law not covered by the Constitution and Bylaws, Robert’s Rules of Order Newly Revised shall prevail.

Article IX (Establishment of Official Associated Groups of NESTA)

Section 1: The Board of Directors shall establish policies, criteria and operational procedures for groups wishing to affiliate with NESTA. These affiliation policies, criteria and operational procedures shall be subject to review and modification by the Board of Directors at any time.

Article X (NESTA Membership in Associated Organizations)

Section 1: The Board of Directors shall establish policies, criteria and operational procedures for NESTA to enter into membership or affiliation with other associated organizations. These memberships and affiliations shall be subject to review by the Board of Directors at any time.

Article XI (Governance Policies)

Section 1: The Board of Directors shall establish and maintain an Employee Protection (Whistleblower) Policy.

Section 2: The Board of Directors shall establish and maintain a Conflict of Interest Policy governing all NESTA Elected Officers (Constitution Article IV, Section 1), Appointed Officers (Constitution Article IV, Section 3), the Executive Director, and committee members.

Section 3: The Board of Directors shall establish, maintain, and enforce a Record Retention and Document Destruction Policy governing NESTA documents and information.

9-01-88 Original Constitution
6-01-02 Revision approved by Membership Vote
1-29-07 Revision approved by Membership Vote
3-27-08 Revision approved by Membership Vote
3-21-09 Revision approved at General Membership Meeting
2-20-10 Revision approved by Membership Vote
2-15-14 Revisions approved by Membership Vote

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